Job Description

Mission Statement:  “Mountain View Child Care, Inc., [dba Totally Kids Rehabilitation Hospital] is dedicated to enriching the health and quality of life of children with medical and developmental needs and who benefit from habilitation and rehabilitation services and the supportive use of technology.  We are committed to meeting their medical, physical, developmental, social, psychological and spiritual needs through a blend of tenderness and expertise.”

Totally Kids Rehabilitation Hospital is looking for an Executive Administrative Assistant who reports to the Chief Operating Officer and the Director of Risk Management. 

This position is responsible for performing various high-level administrative, secretarial and clerical duties.  Supports and provides resources for multiple managerial positions.  Performs secretarial duties: typing, dictation, correspondence, scheduling meeting, preparing reports, memos, meeting minutes, handling special projects. Maintains the Manager's appointment books, travel itineraries, business expenses, and department vacation schedules. Participates in collecting and compiling data for Quality and Performance Improvement activities. Assists in record-keeping for regulatory compliance and accreditation surveys, investigations and reports.

Skills / Requirements

  • Highly Organized.
  • Three (3) to five (5) years experience as a secretary or administrative assistant is required.
  • Ability to communicate effectively in English, both verbally and in writing.
  • Excellent computer and word processing skills. Microsoft Office competency required.
  • Maintains confidentiality in all aspects of position.

Preference given for additional skills:

  1. Additional languages.
  2. Experience working with physicians and credentialing.
  3. Experience working in performance improvement activities.  

Important Notes

Drug screen, physical, and background required after conditional offer of employment. Please dress appropriately in all circumstances.